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Privacy statement, Cookie policy & website disclaimer

PRIVACY STATEMENT

This Privacy Statement governs the processing of personal data by LEUVEN KLIMAATNEUTRAAL 2030, a not-for-profit association based in 3000 Leuven, Prof. Van Overstraetenplein 1, registered in the KBO register under number 0544.963.123, info@leuven2030.be, hereinafter referred to as 'Leuven 2030'.

Unless otherwise stated, Leuven 2030 is the controller of the personal data it collects and to which this Privacy Statement applies.

This Privacy Statement is in compliance with the General Data Protection Regulation of 24 May 2016 on the protection of private life in the processing of personal data and the Law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data and explains which personal data Leuven 2030 collects and how it uses them. Please read this Privacy Statement carefully as it contains essential information on how your personal data is processed.

Leuven 2030 hereby respects your privacy and your rights to control and know how your personal data are processed.

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1.     Personal data

As data controller, Leuven 2030 processes data that you voluntarily provide to it when applying for a job, registering for the newsletter, in the context of participation in network events and member management, when filling in the contact form, in the context of a cooperationor data that are necessary for the performance of other services offered by Leuven 2030.

Specifically, Leuven 2030 may thus process, inter alia, the following personal data: name, first name, date of birth, e-mail address, telephone number, bank details...

Furthermore, Leuven 2030 also automatically collects (and anonymises) data on the use, access or interaction with its website by means of cookies and similar technologies, inter alia to monitor the functioning of the website or for the purpose of fraud and/or security breach detection, by means of IP addresses and browser data.

Finally, Leuven 2030 may receive information about you from other sources, including third parties, such as partners with whom it jointly offers services. Leuven 2030 may also receive information about you from social media channels (META, LinkedIn and X), for example when you interact with it on these platforms. Leuven 2030 protects the data it receives from third parties in the same way as described in this Privacy Statement.

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2.     Security and storage

Leuven 2030 takes the processing of your personal data very seriously and endeavours to take the necessary technical and organisational measures to protect your personal data and help prevent theft, misuse and unauthorised access, disclosure, alteration and destruction of your information. Thus, all staff members (including seconded employees), service providers, volunteers and trainees of Leuven 2030 are bound to secrecy of personal data provided and a password policy with multi-factor authentication, firewall and anti-virus is implemented on all systems.

Leuven 2030 regularly checks its systems for possible security risks and attacks. However, it cannot guarantee the security of data sent by you. Should there be a breach, this will be dealt with swiftly and the parties concerned will be informed. However, Leuven 2030 cannot be held liable for direct, indirect or consequential damages, whether or not caused by an erroneous or unlawful use of personal data by a third party.

The personal data collected are stored and processed in Belgium, at the headquarters of Leuven 2030 or additional sites, or at external service providers, also located in Belgium or Europe. The collected data only passes over a secure connection from the website to the server.

Some data is stored and processed by external service providers outside the European Union. If the data is held by external service providers with servers outside the European Economic Area, Leuven 2030 assumes that an equivalent level of protection as in the European Union is applied to the processing of this data. To this end, appropriate safeguards in accordance with Article 46 AVG such as standard contractual clauses with additional safeguards, e.g. encryption or pseudonymisation of personal data (whereby the encryption key remains in the EU), as well as adequacy decisions in accordance with Article 45 AVG, may be used when transferring your personal data to countries outside the European Economic Area, to the extent necessary.

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3.     Access and transfer to third parties

Data provided to Leuven 2030 may be transferred to third parties if this is necessary for the fulfilment of the purposes described below. For example, in the context of the organisation of events by Leuven 2030, Leuven 2030 will, among other things, share personal data with the lessors of the venue where these events take place. This transfer is strictly necessary for compliance with safety regulations.

Furthermore, no personal data will be passed on unless required and permitted by law. If necessary, we will always try, to the extent possible, to inform you in advance of any transfer.

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4.     Cookies

By using the Leuven 2030 website, cookies may be placed on your device's hard drive.

As a user of the website, you will be asked to give your consent for certain cookies to be loaded. This can be done via a bar at the bottom or top of the website, referring to the Leuven 2030 cookie policy for more information. If refused, however, further browsing on the website will not be prevented, but then only functional cookies can be placed.

The Leuven 2030 website also uses website plug-ins from, among others, Google (YouTube), META (Facebook and Instagram), LinkedIn and X . By placing these plug-ins, your personal data may be collected and transmitted to these third parties. In accordance with Article 26 of the General Data Protection Regulation, Leuven 2030 is a data controller together with these third parties. For the rights and obligations of each data controller, please refer to the respective privacy statements of these platforms.

As a user of the website, you will in any case be asked to give your active and informed consent for the transmission of your personal data to these third parties.

For more information regarding the cookies used, Leuven 2030 refers you to its Cookie Policy, which you can consult below.

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5.     Processing purposes

a)     Personnel management and supplier management

The data collected by Leuven 2030 with regard to personnel management are used for recruitment and selection, personnel and payroll administration. Furthermore, for supplier management purposes, the collected data are used for the benefit of its services, the making of appointments or requests for information within the framework of a cooperation (execution, invoicing, payment...).

b)     Member management and networking

Furthermore, Leuven 2030 processes data in the context of its membership management, more specifically for the purpose of membership administration and communication regarding membership. Personal data are also collected for the organisation of networking events for the registration of participants and communication about the event. Data are also collected in the context of (possible) collaborations with partners.

c)     Direct marketing: newsletter and social media

Personal data are further processed for the purpose of sending information related to Leuven 2030's goal of making Leuven climate neutral. By means of the newsletter and social media channels, Leuven 2030 will collect personal data to inform about future actions, events, sustainable initiatives or mere information about a climate neutral Leuven. Depending on the type of communication, Leuven 2030 may contact you via email, phone and/or social media channels.

d)   Cookies

In addition, your personal data are used to guarantee your access to the website, to ensure the correct functionality of the website by informing you about updates, new functionalities...

e)    Contact form

Personal data are also processed when filling in the forms available on the Leuven 2030 website. Among other things, these forms are used for answering questions, contact purposes...

f)     Security, dispute resolution and legal compliance

Finally, Leuven 2030 aims to provide the necessary security and safety and the data may also be used in the context of dispute resolution, fraud detection, legal purposes and to comply with applicable legislation.

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6.     Legal grounds

Personal data collected will be processed on the basis of the following legal grounds: article 6.1.a AVG (consent), article 6.1.b AVG (necessary for the performance of a contract), article 6.1.c AVG (necessary to comply with legal obligation incumbent on the controller) and article 6.1.f AVG (legitimate interests).

Taking into account the processing purposes as described above, the processing of personal data will be as follows:

- Personnel management and supplier management: under Article 6.1.b AVG (necessary for the performance of a contract). In the context of job applications from employees, volunteers and trainees, processing will take place on the basis of Article 6.1.a AVG (consent).

- Member management and networking: under Article 6.1.a (consent).

- Direct marketing: newsletter and social media: pursuant to Article 6.1.a AVG (consent) and Article 6.1.f AVG (legitimate interests).

- Cookies: under Article 6.1.a AVG (consent). Functional cookies are necessary for the proper functioning of the website and cannot be refused. The other cookies are only placed if you have actively given your consent for such cookies to be placed. Also with regard to website plug-ins, such as those from YouTube, among others, your personal data, in particular information generated by the cookies on the use of the website, will only be collected and forwarded to these third parties if you have actively given your consent in this regard. You can give this consent by ticking the check box in a bar at the bottom of the website. If you give your consent, you are free to withdraw it at any time.

- Forms: pursuant to article 6.1.a AVG (consent).

- Security, dispute resolution and legal compliance: under Article 6.1.c AVG (necessary to comply with the legal obligation incumbent on the controller) and under Article 6.1.f AVG (legitimate interests) to exercise our right of defence.

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7.     Retention period

Depending on the purposes of processing, personal data processed by Leuven 2030 will be retained for as long as necessary for the fulfilment of the purposes for which the data were collected and so that Leuven 2030 can, among other things, comply with its legal and accounting requirements.

Personal data processed for the purpose of direct marketing and the data provided when filling in the contact form will be kept for a maximum period of 2 years. Data relating to cookies as well as for the newsletter (from the moment of unsubscription) will be kept for a maximum of 1 year. Data collected in the context of networking and member management will be kept for a maximum period of 7 years.

 

8.     Data subject's rights and complaints

 As a data subject, you have the right to access the personal data processed by Leuven 2030 as data controller at any time, and you may correct them (or have them corrected) if they are inaccurate or incomplete, transfer the data, restrict their processing or have them deleted (under certain circumstances). Furthermore, you also have the right to oppose, free of charge, any processing of personal data for direct marketing purposes. You may withdraw your consent to marketing related e-mails sent to you via the link at the bottom of these e-mails you receive.

Leuven 2030 does not use data that is processed exclusively by automated means (such as profiling).

Moreover, since the processing of personal data is partly based on Article 6.1.a AVG (consent), you always have the right to withdraw the consent given. However, please note that you will no longer receive relevant information if you do not consent to the processing of certain personal data.

You can exercise these aforementioned rights by informing Leuven 2030 by e-mail to info@leuven2030.be or via the contact page.

An official complaint can be filed with the Data Protection Authority: Rue du Printing Press 35, 1000 Brussels, Tel +32 (0)2 274 48 00, Fax +32 (2) 274 48 35, email: contact@adp-gba.be

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9.     Changes to privacy statement

If necessary, Leuven 2030 may modify or update this Privacy Statement to reflect changes on the website or in its practices. Leuven 2030 encourages you to periodically review this statement for further information on how it uses and protects your information.

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10.     Contact

For further information, questions or comments regarding this Privacy Statement or the Leuven 2030 Privacy Policy, please contact info@leuven2030.be.

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COOKIE POLICY

The website https://www.leuven2030.be/ is owned by LEUVEN KLIMAATNEURAL 2030 vzw, with its registered office at 3000 Leuven, Professor Van Overstraetenplein 1, registered in the KBO register under number 0544.963.123, e-mail info@leuven2030.be, hereinafter referred to as 'Leuven 2030'.

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What are cookies?

A cookie is a text file placed by a website's server in the browser of the computer or mobile device when the website is consulted. Cookies cannot be used to identify individuals, only machines.

Among other things, cookies allow the Leuven 2030 website to recognise returning users and remember their previous choices and/or preferences on subsequent visits in order to optimise the website's user experience.

During a visit to the https://www.leuven2030.be/ website, 'first party cookies' and 'third party cookies' may be placed on your computer's hard drive as provided by the website operator, WIENI.

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First party cookies

'First party cookies' are technical cookies used by the visited site itself, whose purpose is to make the website function optimally. These first party cookies are characterised by the fact that they can only be created and managed by the Leuven 2030 website administrator.

  • Necessary cookies

Necessary cookies, also called essential, functional or technical cookies, are cookies that are essential for the functioning of the website. These ensure that the website can function properly (e.g. remembering language preference). Unlike all other cookies, Leuven 2030 does not need to ask the website user for permission to place these necessary cookies.

  • Analytical cookies

Analytical cookies, also called performance cookies, are cookies used to collect information and statistics about how the Leuven 2030 website is used by its visitors. They make it possible to recognise users across visits and track session information. These cookies enable Leuven 2030 to analyse users' website behaviour in order to improve the user experience. Among other things, Leuven 2030 collects your IP address, which browser is used, how long the visit on the website lasts and which pages are visited and in what order. Leuven 2030 will always seek the user's active and informed consent before placing analytical cookies, via the link at the bottom of the website, referring to this cookie policy. Refusing consent for analytical cookies does not hinder further browsing of the website.

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Third party cookies

'Third Party cookies' are cookies that do not come from the website itself, but rather from third parties, through website plug-ins on the Leuven 2030 website. For example, the Leuven 2030 website may set cookies from Google (YouTube), META (Facebook and Instagram), LinkedIn and X. The cookie generated information about the use of the website (including IP address) is transferred to Google, META, LinkedIn and X and stored on their servers. For such cookies, however, you must first give your active and informed consent. This can again be done via the bar at the bottom left of the website, referring to this cookie policy, which however does not prevent further browsing of the website. For more information on why and how personal data are processed in this context from Google (YouTube), META, LinkedIn and X, please refer to the Privacy Policy and Cookie Policy on the websites of these platforms:

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How to manage cookies on the website?

Through the internet browser settings, you can ensure that cookies are not accepted, that a warning is received when a cookie is installed or that the cookies are subsequently deleted from the hard disk. If you do not give your consent, only necessary first party cookies can be installed. Certain graphic elements may not appear correctly as a result and certain applications may not be able to be used.

For further information, questions or comments regarding Leuven 2030's Cookie Policy, you can contact us via info@leuven2030.be and https://www.leuven2030.be/.

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WEBSITE DISCLAIMER

The website https://www.leuven2030.be/ is owned by LEUVEN KLIMAATNEURAL 2030 vzw, with its registered office at 3000 Leuven, Professor Van Overstraetenplein 1, registered in the KBO register under number 0544.963.123, e-mail info@leuven2030.be, hereinafter referred to as 'Leuven 2030'.

By accessing and using the website, you expressly agree to the following general terms and conditions of use.

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  • ‍Intellectual property rights

The contents of the website https://www.leuven2030.be including the designs, concepts, logos, illustrations, images, videos, articles, descriptions data, product or company names, texts, etc. are protected by intellectual rights and belong to Leuven 2030 or entitled third parties. It is strictly prohibited to publish, transmit or distribute the protected content, in any form whatsoever, without prior written consent of Leuven 2030.

  • Limitation of liability

The information on the aforementioned website is of a general nature. The information is not adapted to personal or specific circumstances and therefore cannot be considered as personal, professional or any other kind of advice to the user.

Leuven 2030 makes great efforts so that the information made available is complete, correct, accurate and updated. Despite these efforts, inaccuracies may occur in the information provided. If the information provided contains inaccuracies or if certain information on or via the site is unavailable, Leuven 2030 will make every effort to rectify this as soon as possible. However, Leuven 2030 cannot be held liable for direct or indirect damages resulting from the use of the information on this website.

Should inaccuracies be found in the information made available via the site, the user may contact the site administrator via info@leuven2030.be.

Leuven 2030 cannot, under any circumstances, be held liable to anyone, directly or indirectly, specifically or otherwise, for damages due to the use of this site or any other, particularly as a result of links or hyperlinks, including, without limitation, all losses, work interruptions, damage to programmes or other data on the computer system, equipment, software or other of the user.

The website may contain hyperlinks to websites or pages of third parties or refer to them indirectly. The placing of links to these websites or pages in no way implies an implicit approval of their content. Leuven 2030 expressly declares that it has no control over the content or other characteristics of these websites and cannot under any circumstances be held liable for their content or characteristics or for any other form of damage resulting from their use.

  • ‍Privacy policy

Leuven 2030 attaches great importance to the privacy of the users of its site and, as data controller, respects the General Data Protection Regulation of 24 May 2016 on the protection of privacy in the processing of personal data and the Law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.

Leuven 2030 may collect anonymous or aggregated data of a non-personal nature, such as browser type or IP address, the operating system you use or the domain name of the website through which you came to, or through which you leave, the website owned by Leuven 2030. This enables Leuven 2030 to optimise its website permanently for its users.

The personal data communicated will be treated in accordance with the privacy policy found above.

  • ‍Cookie policy

By using the Leuven 2030 website, cookies may be placed on your device's hard drive. For more information regarding the cookies used, Leuven 2030 refers you to its Cookie Policy, available above.

As a user of the website, you will be asked to give your consent for certain cookies to be loaded. This can be done via a bar at the bottom or top of the website, referring to Leuven 2030's Cookie Policy for more information. However, further browsing on the website will not be prevented, but in case of refusal only functional cookies can be placed

  • Applicable law and competent courts

Belgian law applies to this site. In the event of a dispute, only the courts of Leuven have jurisdiction.

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Do you have any questions or comments? You can always contact us by mail via info@leuven2030.be or via the website https://www.leuven2030.be/.

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